Capital Project Management
Manage Capital Projects with Confidence Using The Asset Guardian (TAG) EAM
The Asset Guardian (TAG) simplifies capital project management by providing the tools you need to manage budgets, resources, and timelines effectively. From planning and execution to monitoring and reporting, TAG ensures your capital projects stay on track, within budget, and aligned with organizational goals.
What are maintenance capital projects?
Maintenance capital projects are a vital component of CAPEX programs, encompassing tasks such as repairing production lines or implementing major machinery purchases. TAG capital project management software enables organizations to streamline budget tracking, resource allocation, timeline tracking, and risk mitigation for these critical projects. By leveraging real-time reporting and collaboration tools, TAG empowers capital-intensive industries such as utilities, oil and gas, rail, and mining to ensure seamless project execution. With TAG, you can drive business value across every stage of your equipment lifecycle—from strategy and planning to decommissioning—all while aligning projects with your organizational goals.
Benefits of using The Asset Guardian (TAG) for capital projects
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TAG Capital Project is integrated with TAG EAM so that you can globally assign all work coming from maintenance work orders or project work orders using only one scheduling tool. Gain a better view of the availability and workload of your staff, tools, vendors and contractors.
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Many major maintenance projects can run for months and even years, making it hard to keep track of all open work orders and manage scheduling. TAG Capital Project will link all work orders to a single project so that you can keep them under control.
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TAG Capital Project’s workflow and approval process keep project managers in control. They can review time sheets and work orders before capturing time and expenses against the task. They can also independently manage tasks that have been overbooked or avoid booking time over budget against a task—and get an immediate warning for budget reallocation.
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Budget and project revisions and forecasts in TAG Capital Project deliver real-time assessments of changing costs. The solution calculates capital investments for your internal projects and prepares accounting entries. If you carry out service projects for your customers, it will calculate revenue from work in progress associated to each project.
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TAG Capital Project is a real job management tool that includes Gantt charts so that your project manager can create budgets and schedules in the software, cumulating all costs from internal teams, contractors, materials and expenses in one place.
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TAG Capital Project also features a comprehensive time sheet. Some employees, including engineers and architects, will not work from work orders. TAG Capital Project acts as a time sheet that is independent of maintenance work orders so that resources’ time and costs can also be tracked against a single source of project information.
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TAG Capital Project is the perfect fit for complex maintenance projects. TAG Capital Project is a plug-and-play module that can be quickly activated in TAG EAM, which eliminates the hassle of setting up a new system from scratch.
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Extensive reporting options in TAG Capital Project show commitment and spend progress at multiple levels. You can deliver updated and relevant project updates to all stakeholders. Because TAG is a part of Microsoft’s solution stack, you can use out-of-the box reporting capabilities or Power BI analytics.
Want to see how TAG Capital Project can benefit your enterprise?
Key Features of TAG's capital project managemenet
Project structure with phases and tasks
Embed an unlimited level of phases and tasks into a project. For each task, you can budget inventory or part requirements, labor time and value, and expenses. Create dependencies as well as start and end dates and times for any task or phase. Map your project scheduling throughout weeks, months and years in one project structure.
Work order creation from a project task
In TAG Capital Project, you can create a work order that will allow you to dispatch and schedule staff, service providers, and tools. Qualified employees who are responsible for your regular maintenance can be assigned to a project work order.
Drag-and-drop project scheduling
Manage and schedule your project tasks and phases with a visual Gantt chart tool. From the chart, you can create a new task or phase, and view real versus forecasted budgets. Need to reschedule a task? Simply drag and drop it, and pinpoint critical dependencies for optimized project coordination.
Resource booking and time sheets
If you have experts who are not part of your regular workforce or are not associated to maintenance personnel—but that need to work on a project—you can nevertheless book them and generate time sheets directly in TAG Capital Project. You can schedule specific resources so they can see the job in their calendars with task information and enter their real time spent.
Time approvals and workflows
Time coming from TAG Capital Project work orders or time sheets will be automatically sent into the approval workflow for review by the project manager. This will ensure proper time allocation to your budget and respect of planned work. Staff members can request more time from managers if the allotted time is not sufficient.
Project link to customer invoicing
Projects can be assigned to a customer as part of a Maintenance-as-a-Service offer. If linked to a customer, your project can be invoiced based on time and material, or fixed miles stones. You can configure work and part pricing by customer and currency.
Purchase order and inventory links to TAG Capital Project
You can assign a PO line to a specific task. When you receive goods or services against the line, it will become an expense. You can also use inventory directly from a project task or from TAG Capital Project work orders assigned to the task, thereby changing the cost. You can also plan a production or kitting from a task and use the produced part.
Work in progress and capitalization
Based on budget and inventory use, the system can evaluate—by task and phase—the work in progress calculation to create entries and capitalize costs against equipment. If a project is assigned to a customer, it will evaluate the portion of revenue that should be attributed for that specific period and prepare the accounting entries.
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Frequently Asked Questions
How does The Asset Guardian (TAG) EAM integrate with our existing systems?
The Asset Guardian (TAG) is fully embedded within Microsoft Dynamics 365 Business Central. For other ERP or financial systems, The Asset Guardian (TAG) provides an API to automate data flow and reduce manual entry.
Can the Asset Guardian (TAG) be customized to fit our unique processes?
Yes, workflows and reports can be tailored to your specific requirements.
Are The Asset Guardian (TAG) EAM solutions scalable?
Absolutely, The Asset Guardian (TAG) is flexible and scalable, designed to grow with your evolving business needs.
Is The Asset Guardian (TAG) available on mobile devices?
Yes, The Asset Guardian (TAG) EAM is available on mobile devices through the TAG Mobile App, available at the App Store for iOS devices and the Google Play Store for Android Devices.
What languages are supported by The Asset Guardian (TAG) software?
The TAG Mobile App and TAG Portal are available in 20 languages, including French, Spanish, and German. The Asset Guardian (TAG) for Microsoft Dynamics 365 Business Central supports over 40 languages, ensuring accessibility for a global user base.
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